ACUI is currently accepting submissions for the anticipated 2027 events that are intended to be hosted on a campus, including seminars/institutes and regional conferences. Hosting an ACUI program offers a valuable opportunity to highlight your campus facilities while showcasing your institution’s engagement and leadership within ACUIl to peers and colleagues from across the region and beyond.
Association Events
Regional Conferences
Submit to Host
Please complete the questionnaire below to outline your available facilities and logistical resources for hosting an ACUI event, including uploading any desired supporting documents. The priority submission deadline for all ACUI events is May 29.
When selecting a host location for an ACUI event, it’s helpful for us to know the following information if available:
- Name, institution, and contact information of the primary contact for the program.
- A summary of the host location, showing that the host meets the criteria identified for the specific program, and any additional program-specific requirements.
- Quotes for additional costs to host. (Specifically, breakdown of estimated cost for meals, space, audio-visual, and lodging as outlined in program RFP.)
- Any additional supporting documentation for the program, which could include photos of venue, catering menus, space diagrams, local tourism, supporting information, testimonials, etc.
If you have your comprehensive proposal in a PDF or Word Document, please feel free to upload it in lieu of filling out the open response boxes on the submission form.
ACUI Non-Discrimination & Site Selection Guidelines
ACUI is committed to non-discrimination, including non-discrimination on the basis of race, religion, color, sex, sexual orientation, gender identity, pregnancy, parental status, national origin, age, disability, veteran status, family medical condition or genetic information, political affiliation, or any other illegal discrimination, and the host warranties that the services and facilities being made available by and within the host are offered on such a non-discriminatory basis. Each subcontractor, service provider and/or supplier subsequently uses is expected to abide by these same tenets.
When planning any program, the end goal is to select a site that will create an outstanding experience for attendees. Before selecting a host location, an analysis is first conducted to determine viable airport locations, cost to attendees, past sites, and area membership support. Regions and other program planners consider similar factors after receiving proposals from interested locations to host the event, taking into consideration the needs of the program and its intended audience. Final determination of a site location also takes into consideration the inclusiveness of the local community.
When possible, hotel/venue contracts are negotiated to include a clause that enables ACUI to terminate the agreement without penalty due to new conflicting laws that are enacted. Such an action would be determined after careful consideration of the program directors, CEO, or Board of Trustees, as applicable. When a cancellation is not contractually possible or desirable, ACUI will provide education about the implications of the laws, encourage advocacy around equity and access, and ensure that local members affected by such broader external factors are supported.
All ACUI bylaws, policies, and procedures apply to hosting a program, including minimum registration numbers must be met and logistical and budgeting guidelines must be followed.