Frequently Asked Questions
See below for responses to ACUI Procure's most frequently asked questions. Inquiries may be directed to firstname.lastname@example.org or 812.245.2284.
Why ACUI Procure
Why should I buy from ACUI
Procure sells proven products designed for the higher education
environment at prices below other sources. Not only does ACUI Procure help you save money, but the money you
do spend is reinvested back into the Association, helping to strengthen
the programs and services ACUI offers.
Why should I order from ACUI
Procure when I already order direct from a manufacturer?
There was a time when it was common and smart to buy “direct” from the
manufacturer. This time has passed. If the manufacturer sells direct, the
pricing is often based only on the volume of the individual project or campus.
No one project is larger than the sum of many projects; therefore,
manufacturers are compelled to offer their best pricing to a dealer that
represents the sales of all ACUI members combined. That is the service ACUI Procure provides as we represent more than 500 members and their common purchasing
Who can use
Anyone on a member campus. If your institution is a member, your whole campus
can use the program. Tell your colleagues how they can save money with ACUI
Why is my campus not buying from ACUI Procure?
Campuses have been using the same purchasing practices for many years,
and ACUI Procure has only been around for the last 10 years. It takes time, a
concerted effort, and the creation of vested interest to grow. Talk to
your purchasing agents, inform your building managers, and encourage your
business managers to consider a smarter way to buy and save. After all, where
else can you find superior quality furniture and equipment, advantageous
pricing, and a genuine commitment to your Association and profession?
How It Works
What do I need to do to sign
up for ACUI Procure?
If your institution is a member of ACUI, your entire campus is
already eligible to use ACUI Procure. In some cases, we may need you to turn in a
tax-exempt certificate to ensure taxes are not assessed on the order. If your institution is not a member, find out how to obtain an institutional membership by contacting email@example.com. The savings
from one ACUI Procure purchase may cover the costs of your membership.
How do I use ACUI Procure?
Using ACUI Procure has never been easier! Simply put, ACUI Procure is like any
other vendor, supplier, or store from which you purchase.
your savings in three easy steps:
the Quick Quote form, email, or call with
the details of the product or service. Be sure to include
your name, phone number, brand name—if you have a preference—specifications
including size, color, and other pertinent details, and the approximate date of
purchase. From this, you will receive a quote.
- Confirm the order.
Once the order details have been secured and you’re ready to move forward,
contact ACUI with your purchase order information. You may email it to firstname.lastname@example.org, fax it to
812.245.6711, or mail to ACUI. We
will place the order and have items shipped to you. If installation services
are involved, we will schedule those at the time of the order. If you have
purchasing authority and your institution does not require a purchase order,
you may email us a confirmation to place the order.
- Pay the
Procure will send an invoice to the address on the purchase order or to you
directly when your order ships. You remit payment to ACUI Procure. You may pay
with a procurement card, electronic funds transfer, or check.
What can we expect ACUI Procure to do?
ACUI Procure will be the one source for many of your purchasing needs. We will:
with you, give you options that will stand up in the college environment, and
stretch your budget dollars.
quality products that will withstand high use, yet greatly enhance your
within your institution's unique procurement process.
your needs for products and services to the top executives of manufacturers and
companies to help them design better and greener products, ready for the campus
competitive pricing, delivery, and installation services to benefit and create
value for you. On behalf of all of our members, we negotiate aggressively but
at a high efficiency to lower operational costs. We share these benefits with
you, our members.
ultimate goal is to save you time and money so your budget dollars can buy
more. If you can get the same product for less, let us know and we will use
this intelligence to ensure that ACUI Procure can maintain the lowest price and
the highest value for you. Higher sales volume through our group buying program
will ultimately equate to lower prices for the higher education market.
Who do we list as the vendor for our purchase order?
Purchase orders should be made to ACUI Procure as the vendor. All purchase
orders should be emailed to email@example.com, faxed to 812.245.6711, or mailed to ACUI.
How does the billing work?
Once your order ships, ACUI Procure will send the invoice to your accounts
payable department or to you, depending on the method in which the order was
placed. ACUI Procure will send the invoice via email, fax, or mail. The ACUI
Procure invoice includes the name of the supplier, the purchase order number,
and the details of the products shipped.
Our institution requires that we send the item to bid if it is over a certain
dollar amount. Can I still use ACUI Procure?
Yes. The ACUI Procure team has many years of combined experience with
purchasing procedures, including bids, request for quotation, and quick quote responses in both
electronic and hard copy formats. Simply email, fax, or mail us a copy of the
bid, or check to see if we are set up as a vendor with your university—chances
are, we are already set up and prepared to compete as a vendor. You may also
use the Quick Quote feature to obtain an official
price quote that you can submit directly to your purchasing office.
Our institution dictates the vendors we are able to use
based on the state contracts. How do we use ACUI Procure in this instance?
In many cases, an ACUI preferred vendor is also on state contract. ACUI Procure
can help you purchase from these vendors at an equal or better price. If you
need assistance in writing the specifications for a product you want to
purchase, contact us and we will assist you.
We do a large amount of business with a company that is not an ACUI Procure
preferred vendor. How can we get them to become a preferred vendor?
Give us the name of the company you would like to see become an ACUI Procure
preferred vendor, and we will contact them and try to negotiate pricing
discounts so all ACUI members can benefit. We are continually looking to
provide more options through new corporate partnership opportunities.
Updated Jan. 24, 2017